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    Updating students and classes in a new academic year (using CSV)
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        Updating students and classes in a new academic year (using CSV)

            Article summary

            At the beginning of every academic year, there are some things you’ll need to do in order to get your classes and students ready for the new academic year.
            When we move your school from one year to the next in Sparx Maths (something that we call Academic Year Rollover), the following things will happen automatically:
            • All of last year’s classes will no longer be visible in your Sparx Maths Site
            • As there won’t be any classes, all of your students will be placed into the No Class group in Student Manager - but don’t worry, all of their data and their login details will remain the same
            • Because your students won’t belong to a class, they won’t be able to log in to Sparx Maths until you’ve added them to their new class

            1. Remove students who have left the school, from Sparx Maths

            As you are responsible for ensuring that your school’s data is accurate and up to date, we recommend that you do this step as soon as possible.

            You will need to remove students who have left the school. This article explains how to do this.

            2. Import any new students that have joined the school and update your existing students

            This article explains how to import your classes for the new year 

            Classes for the new academic year will be automatically created for you when you import your new and updated student data, but if you'd prefer to do so, you can create your classes manually.

            Please do not delete existing students from your site and re-import them as this will result in them losing all of their data including our knowledge of their ability level and the XP they have collected up to that point.

            By including existing student's data in your import you can automatically move students into their new classes, but if you'd prefer to do so, you can manually move your existing students into their new classes as follows:

            • Go to Student Manager under the Management menu in the sidebar
            • Choose No class from the More classes menu at the top of the screen

            We recommend that you move students one class at a time. For each class:

            • Tick all of the students in the class
            • Click the Move selected students button, then click To a class
            • Choose the class that you want to move the students to, then click Move students
            • Repeat this for each class.

            These students are now in classes and will be able to log in to Sparx Maths again using their existing usernames and passwords.

            Please note that they won’t see last year’s homework. They’ll need to wait until their first homework of the new year is generated, or they can start using independent learning straight away.

            3. Complete class setup for the new academic year

            • Classes for the new academic year will be automatically created for you when you import your new and updated student data (see step 2).
            • It's important that you complete the setup of these classes (e.g. setting a scheme of learning and homework hand-out/-in days). See ourSetting up classes (using CSV) article for more information.
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